SIG Conference Planning Guide
Table of Contents
Establishing an ACM Sponsored or Co-sponsored Event
- Use of the ACM Name with Conferences
- Submitting the Preliminary Approval Form (PAF)
- Submitting the Technical Meeting Request Form (TMRF) and Budget
- US Tax and Your Budget
- VAT (Value Added Tax) and Your Budget
- Events Co-Sponsored with Other Societies
Site Selection, Venue and Hotel Contracting
Conference Registration
- Online Registration Management Using the ACM Registration Vendor
- Conference Accessibility
- Registration and ACM Policies
- ACM Call for Participation: Demographic Information
- Carbon Offset Program
- Visa Support Letter Requests
- Onsite Registration Management
- Conference Attendee Lists
- Certificates of Attendance
- Post-Conference Surveys
Conference Operations
- Your Conference Operations Liaison (Your Main HQ Point-of-Contact)
- Hotel and Convention Center Management
- Contract Management
- Hiring Independent Contractors
- Providing Childcare at ACM Conferences
- Use of Music at Conferences
- Shipping
- Conference Calls
- ACM Preferred Vendors
Conference Finances
- Using the ACM In-House Bank Account
- Using a University Bank Account
- Receiving Corporate Support Income
- Receiving Exhibitor or Advertising Income
- Paying Conference Expenses with the ACM In-House Bank Account
- ACM Payment Policy
- ACM W-8/W-9 Policy
- Reimbursing Volunteer Leaders
- Reimbursing Speaker Expenses
- Paying Speaker Honorariums or Conference Awards
- Paying Student Travel Grants
- Procedure for Closing Conference Finances
- Taking Advantage of the ACM Tax-Exempt Status
- Policy for Services Performed by Volunteer Leaders
- Equipment Purchase Guidelines
Proceedings
- Submission Systems
- Production Systems
- ACM Policies for Reviewers
- Plagiarism Software
- Information for Authors
- Language Services
- OpenSurround in the ACM Digital Library
- OpenToc in the ACM Digital Library
- ACM Policy on Withdrawing Work from the Digital Library
- Video Capture and Streaming
- Hosting SIG Conference Videos on ACM's YouTube Channel
Conference Promotion, Printing, Awards Production
- Promoting the Call for Papers
- Complimentary Ad Space in Communications of the ACM
- Promotional Services
- ACM Logo Guidelines
- Plaques and Certificates
- Use of Stock Photography in Promotional Materials
- Photography at Conferences